Using Your Mail
Email signatures
Add a signature to mail sent from webmail, for one mailbox or the whole domain.
Signatures are supported, both per person and company-wide.
Your own signature
In webmail, open Settings → Email Signature and write your signature. It's added to every email you send from webmail and supports bold, italic, underline, links and pictures. When writing a message you can remove it for that one email.
A company-wide signature
A domain administrator can set one signature for every mailbox on a domain:
- In the dashboard, open the domain and choose Email Signature ("Enforce a signature template for all mailboxes").
- Pick a template, or choose Custom to write your own HTML with variables like
{{name}}. You can also use Generate with AI. - Save. The preview uses sample details; real mail fills them in from each sender's mailbox.
Each person's name, job title and phone are filled in per mailbox. People set their own title and phone in webmail under Settings → Email Signature (it shows as Managed by admin), or the administrator sets them from the Mailboxes page with Signature Info in the mailbox's ⋯ menu.
To use a company logo in the signature, upload it on the domain's Branding page.